how to email a cv

How to Email a CV: A Step-by-Step Guide

Are you on the lookout for a new job? Sending a CV, also known as a resume, via email has become a popular method for job applicants. In this guide, we will walk you through the process of emailing your CV to a potential employer. By following these steps, you can ensure that your application stands out and increases your chances of landing that dream job.

Step 1: Prepare your CV

Before you hit the “Send” button, make sure your CV is well-organized and up-to-date. Tailor your CV to the specific job you are applying for, highlighting relevant skills and experiences. Ideally, your CV should be in a PDF format to ensure it retains its formatting across different devices and software.

Step 2: Compose a professional email

how to email a cv

When crafting your email, it’s important to maintain a professional tone. Address the recipient by their name and include a concise subject line that indicates your intent. For example, “Application for [Job Position] – [Your Name].” Keep the body of the email brief, introducing yourself and expressing your interest in the position.

Step 3: Attach your CV

Double-check that you have attached the correct file before you send your email. Ensure the file name is clear and professional, such as “FirstName_LastName_CV.pdf”. You may also consider including a brief message in the email body, indicating that your CV is attached as requested.

Step 4: Craft a compelling cover letter

In addition to your CV, it’s often a good idea to include a cover letter introducing yourself and highlighting why you are a great fit for the role. Customize the cover letter for each application, addressing the specific requirements mentioned in the job posting. Keep it concise and to the point.

Step 5: Proofread and review

Before you hit send, take a moment to thoroughly proofread your email, CV, and cover letter. Check for any spelling or grammatical errors, as well as formatting inconsistencies. It might be helpful to ask a trusted friend or family member to review your application as well, as fresh eyes can often catch mistakes or offer valuable feedback.

Step 6: Send a follow-up email

Following up after sending your application is an excellent way to express your continued interest in the position. Wait for a reasonable amount of time, typically around one to two weeks, and then send a polite follow-up email. Inquire about the status of your application and reiterate your enthusiasm for the opportunity.

Step 7: Keep track of your applications

It’s essential to keep a record of the positions you’ve applied for and the respective companies. Consider creating a spreadsheet or using an online job tracking tool to monitor your progress. This can help you stay organized, follow up appropriately, and keep tabs on your job search efforts.


Sending your CV via email is a convenient and efficient way to apply for jobs. By following these steps, you can present yourself in a professional manner and increase your chances of getting noticed by potential employers. Remember to tailor your application, proofread thoroughly, and follow up appropriately. Good luck!

Similar Posts